Terms and Conditions
Marquee & Equipment Hire Terms & Conditions
The following conditions apply to the hire of any item including marquees and any other pieces of equipment by us, Range Events Ltd. To you, the customer. In these conditions, the Word ‘equipment’ includes any item hired to you, including cross hired items we may have sourced.
The terms of these conditions can only be altered with our written agreement. No condition contained in any booking form or other communication by you, which is inconsistent with any of these conditions, will be deemed to not be accepted unless we agree to your condition it writing.
Acceptance of Quotation.
No binding contract will exist until you have accepted our quotation in writing and paid a 25% deposit and we have issued you with a written acknowledgement of your acceptance.
Quotations remain valid for 14 days from the start date stated on them provided that the equipment is still available.
Basis of Quotation.
All quotations are made subject to the following understandings:
1) Hire charges do not include attendance by our employees for any purpose than erecting and dismantling marquees.
2) Period of hire means the period of which the equipment is required to be ready for use. Equipment is hired for your event date only.
3) The size and surface of the site is suitable for erection.
4) You have informed us of any drains, pipes, cables or other obstacles, which might affect the site. It should be noted that the pegs holding marquees may be driven up to 1 metre into the ground. You should note that you are responsible for repairing and making good of any damage caused on site by erection and dismantling of any equipment. The site must be cleared of any obstacles prior to delivery of the marquee, if we have to move any obstacles we will not be held responsible for any damage as a result of this.
5) You will be liable for any additional costs or charges of Range Events Ltd. In the event that extra work or equipment outside the terms of a quotation is required, or the equipment is required or used for any period outside the period of hire.
A minimum deposit of 25% of the total hire invoice must be paid prior to ourselves acknowledging the booking. The balance of the hire charge shall be payable by you at least 14 days prior to the event. If we do not receive full payment by the latest of 14 days prior we will automatically assume you no longer require the equipment and we will cancel your order accordingly.
Refundable Damage Deposit.
A 15% damage deposit will automatically be added to your order. In the event that damage, loss, breakages or theft occur, the full amount to replace or repair such equipment / items will be deducted from this or if this amount exceeds the damage deposit you will be invoiced in full for the balance and you will be refunded the remaining amount. Not all equipment can be checked on site, for example, linens will be bagged and marked with your name and need to be delivered and laundered before we can verify damage or not. The balance to be refunded will return to you no more than 6 weeks from the event date. Please ensure that power is readily available on site upon collection so that we can test all electrical items. If power is not available on site the electrical equipment will be checked once we have collected and returned to the storage unit.
In the event that you cancel the contract or we cancel your contract due to late payment or no contact by the 14th prior, any deposit that you have paid will be forfeit. In addition, you will be liable to pay the following percentage of hire charge quoted dependent on the period of notice given prior to the date of commencement of hire. The deposit shall be deducted from the percentage payable. Period of notice Percentage of the total hire charge
91 days or more 25% or deposit paid, whichever is greater
61/90 days 45% or deposit paid, whichever is greater
36/60 days 60% or deposit paid, whichever is greater
29/35 days 75% or deposit paid, whichever is greater
Up to 28 days 100%
We shall not be liable for delay or failure to complete any contracts as a result of:
1) The site being unsuitable or access being unavailable on the date of stated delivery
2) Adverse wind or weather conditions including flooding
3) Loss or damage to equipment by fire or flood
4) Any industrial dispute, lock out or strike
5) Any cause outside our control
6) Grass sites which have not been cut
In the event that we are delayed in the erection of equipment due to:
1) No representative on site
2) Relocation of equipment
3) Or any other delay outside are control
A charge of £25 per hour and part hour, per person and per vehicle will be charged to the client.
Non availability of equipment.
If for reasons beyond our control any item of equipment booked is not Available for the period of hire, we reserve the right to substitute an alternative size of marquee or other equipment to meet, as near as possible, your requirements. If we do so you will not have to claim against us. In the event that we cannot substitute suitable alternative sizes of equipment we shall notify you of cancellation of the contract in which event any deposit or other monies paid by you will be refunded immediately, but otherwise no claim shall lie against Range Events Ltd. We will however cross hire any items we are unable to supply at our expense on the condition that the items are Available for us to do this.
Delivery to Site.
You must have the site available and in a suitable condition for the erection of the equipment at the time stated for delivery, you should either be Available personally or have a representative available at the site at the time stated for delivery to check the equipment delivered and sign the appropriate Delivery note. If you are not present and do not have a representative on site at the time of delivery you will be deemed to have accepted delivery of the items specified in the delivery note.
We will erect the marquee(s) in such manner and location, as we consider appropriate provided that we shall follow in so far as possible any plan supplied by you. If you require us to move the marquee already erected for any reason, which is not out fault, you will be liable for any additional charges. (Please see Delay Charges) Please note, drivers are not permitted to refund damage deposits or check goods for damage upon collection, this is carried out at out premises not on site. If something is clearly broken you will be notified immediately, however full checks are carried out at our Premises.
All equipment hired remains at all times the sole property of Range Events Ltd, you may not sub-hire or part with possession of the equipment and you may not allow any lien or Encumbrance to be created over the equipment.
Cares of equipment.
All heating and cooking equipment must be placed a minimum of six feet from the marquee Panels and must not be left unattended whilst in use. There must be no heating or cooking within the marquee other than by electrical appliances or purpose designed butane or propane gas appliances.
Barbecue equipment or open fires used outside must be played a minimum of fifteen feet from the marquee.
Loss or Damage.
The hirer is wholly responsible for all the equipment on hire from the time of delivery until collection. He/she will be responsible for the safe custody of the companies property on site, and will make good to the company all loss or damage to the companies property or equipment hired (other than fair wear and tear) including breakages, damages and loss due to theft or burglary unless it can be proved that such loss or damage be caused by faulty materials, workmanship or negligence on the part of the company. If any damaged equipment or items is delivered please make note of this on the Delivery note, notify a Range Events representative and gain a signature from the representative to verify this. Failure to notify of any prior damage upon delivery will void any “it was broken, damaged or missing when it was delivered excuses. A full replacement costs list can be provided upon request.
Range Events Ltd holds Public & Employee Liability Insurance
Liability to Third Parties.
The company will not be liable for and the hirer will indemnify the company against all claims to persons or loss or damage to the property how’s lever caused unless it is proven that such injury or damage is caused by faulty material or workmanship of the company.
Limitations of liability.
In the event that we fail to fulfil any terms of the hire contract our liability is limited to refund or cancellations of any hire charges. Under no circumstances shall we be liable to you for any indirect, special or consequential loss or damage (whether for loss, profit or otherwise) cost expenses or other claims for compensation whatsoever whether caused by negligence of ourselves, our employees or agents or otherwise which arise in our connection with the hire of the equipment and our entire liability under and in connection with the hire contract shall not exceed the amount of hire charges. This condition shall not apply to death or personal injury caused by our negligence.
Smoking in Enclosed Public Places.
Responsibility for complying with the public no smoking law (if applicable) rests with the customer for the duration the marquee is erected.